Ecology & Evolutionary Biology at the University of Arizona


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Business Office: General hiring procedures

ALL employees must fill out a hiring packet and be approved BEFORE starting to work.* Employees that will be driving a UA vehicle or their own vehicle for UA business must also have a DMV background check before the start date.

*If a student has held a previous UA job before, they may not have to fill out the packet, but should check with the Business Office to ensure that they are still active in the payroll system.

Hiring Students:

Students must be currently enrolled to be hired in this classification. The rate of pay varies from $5.15 to $16.50 per hour and should correspond to the duties assigned. Students are limited to 30 hours per week while school is in session for all on campus jobs they may hold. F-1 and J-1 Visa holders are limited to 20 hours per week while school is in session.

See the student employment manual for more information.

If you want to hire a student, please download, print, and fill out:
the Student Hiring Form: PDF or Word document
and bring it to the EEB Business Office. This form is to be filled out by the Principal Investigator or Professor.

Graduate Students:

EEB salary rates for Graduate GTA/GRAs

Graduate Assistantships and Associateships Hiring Manual

Hiring Classified Staff:

Classified Staff Employment and Post Doc Positions: The University must follow equal opportunity guidelines when filling classified staff positions, therefore, we must recruit for these jobs. A position description must be drafted and posted for a minimum of 5 days. Once a candidate is selected, before an offer is made, the department must conduct standard pre-employment screening which entails verification of academic credentials, relevant licenses or certifications, work history and job performance. If the position is considered to be security sensitive, then a criminal background check must also be completed. For more information on recruitment and pre-employment policies, see the HR website's page on Recruitment and Hiring.

Classified Staff Titles, Job Descriptions, Pay Grades: (UA HR website) Information for department administrators concerning compensation, classification, and pay grades/re-grading.

New Hire Steps for Classified Staff (pdf file; UA HR website)

Hiring Affiliates, Associates and Volunteers:

For persons with external funding (not paid through the UA system), appropriate paperwork must be filed to gain access to specified UA systems. These visitors and researchers are given the title of Associate and receive an Employee I.D. number. Associates are then eligible for UA email privileges, library privileges, bookstore and event ticket discounts, and they may purchase a CatCard, parking pass and a campus recreation membership during the period in which they are in active status. The CatCard is required before an Associate can receive keys. Please contact Amanda Burke at 621-7509 if you have questions about obtaining Associate status for an externally-funded post-doc, a colleague here on sabbatical, a visiting scholar, or any other guest.

Volunteers do not have direct access to University services, but the department may obtain Net IDs and email accounts for them if needed. In any case, the UA employee responsible for a volunteer should fill out a Volunteer Service Agreement Form (MS Word, PDF) and sign it, then have the volunteer sign it. The responsible UA employee should keep a copy for their files and give the original to Lilian Schwartz in the EEB Business Office. For more information of Affiliates, Associates and Volunteers, see the HR guidelines:

HR Guidelines:

• Affiliates (paid by outside institutions affiliated with UA)

• Associates (unpaid individuals and guests approved by Provost Office)

• Volunteers

UA HR Forms:

• Associate/Affiliate Appointment Form (MS Word, PDF)

• Associate/Affiliate Information Form (MS Word, PDF)

• Volunteer Service Agreement Form (MS Word, PDF)

Checklist for new hires

New Hire Guidelines (UA HR website)

New Hire Checklist (pdf file; UA HR website)